Please find below the answers to our most commonly asked questions related to booking a wedding at Hatherley Manor Hotel & Spa. If you do have a question that is not answered below then please contact us and we will be happy to help.
Wedding FAQs
Our most asked Wedding FAQ’s answered
The Venue
We’re delighted to host up to 360 guests for your wedding breakfast and up to 500 for an evening reception.
Yes, we are.
Yes! We have beautiful outdoor ceremony areas for you to choose from, weather permitting. We’ll create a backup plan just in case and make a final decision with you 24-42 hours before.
Yes, if you have specific needs, please reach out to us so we can help.
We ask that you nominate a trusted guest to take responsibility for securing your gifts and cards at the end of the evening. Any decorations left in the room must be collected by 11am the morning after the wedding. Anything left after this time will be disposed of by the hotel.
Yes, we have plenty of parking, including electric vehicle charging points.
We are! Your furry family members are welcome to join in on the celebrations.
Accommodation
We can offer a reserved block of 10 discounted rooms. The rates will be agreed with you prior to receiving your contract.
Yes! We have a number of stunning rooms for you to book. Please speak to your Wedding Co-ordinator to discuss options.
Organisation & Timings
Your dedicated Wedding Co-ordinator will be with you every step of the way! A week before your wedding, you’ll meet your Wedding Operations Manager, who will be there to ensure your day is seamless.
Access time depends on your ceremony time and hotel activities from the night before. Your wedding coordinator will work out the best plan for you.
This depends on your specific locations for the ceremony and reception, but don’t worry—our team will plan the timing with you to make sure it’s smooth.
We’ll work with you to build the timeline around your ceremony time, which we recommend booking first. Our ideal start time is 2 pm, but we’ll tailor it to suit your day.
The reception ends at midnight, but we can arrange a late license until 1 am for a fee. Just ask your Wedding Co-ordinator.
Yes, please speak to your Wedding Coordinator for details for local Taxi companies.
Décor, Food & Entertainment
Not at all! You’re welcome to bring in your own suppliers, though we do ask that they have public liability insurance and PAT certifications. You can see our recommended suppliers here.
We ask that nothing be attached to the walls and suggest double-checking measurements for large items.
We are afraid fireworks are not allowed. Confetti is allowed, however we do request the confetti is biodegradable.
Yes, all our wedding packages include a complimentary menu tasting. If you’ve customised a bespoke package, just let us know if you’d like to add one!
External catering is allowed, subject to availability. We’re happy to discuss dry hire and any related fees.
You can. A corkage fee applies; let us know if you’d like the rates.
Absolutely! Their setup time will be coordinated with the timeline of your wedding day.
We offer card, cash, and room charge options with a pre-authorised card. Just let us know if you’d like a full bar tariff.
Yes, we have an AUX plug and iPhone adapter. We’re happy to test it with you beforehand to ensure everything’s ready.
Booking
You can hold a date for up to 14 days. If another enquiry comes in for the same date during this time, we’ll give you a call so you can decide whether to confirm your booking. To secure the date, a non-refundable, non-transferable deposit will need to be received within the 14-day window; otherwise, it will be released.
A non-refundable, non-transferable deposit of £1000 is required to confirm your booking.
50% of your total estimated remaining balance is required by 8 months prior to your wedding date.
75% of the estimated remaining balance is required 3 months prior to your wedding date.
Final payment is required 1 month prior to your wedding date.
Your Wedding Journey Timeline
A simple, friendly guide to help you float through your wedding planning with confidence and calm.
Booking Your Date
To confirm your wedding, an initial deposit of £1000 is required. All payments and deposits are non‑refundable and non‑transferable.
Around 9 Months Before — First Details Appointment
You’ll meet with your Wedding Co‑ordinator to begin shaping the details of your day. After the meeting, you’ll receive an updated contract, rooming list and proforma invoice. These remain estimates and can be adjusted until your final appointment, as long as minimum numbers are met. 50% of your estimated remaining balance is due 8 months before your wedding.
Around 4 Months Before — Second Details Appointment
A second planning meeting to refine your choices and update your documents again. You’ll receive refreshed versions of your contract, rooming list and proforma invoice. 75% of your estimated remaining balance is due 3 months before your wedding.
6–3 Months Before — Menu Tasting
A relaxed and enjoyable tasting to finalise your wedding menu and ensure everything is just right.
Around 6 Weeks Before — Final Appointment
Your final planning meeting, where all details are confirmed. You’ll receive your final contract, rooming list and proforma invoice. Any reduction in numbers after your final payment will be charged as cancellation fees. Your full remaining balance is due one month prior to your wedding.
Within 7 Days of the Wedding — Master of Ceremonies Handover
A warm handover meeting with the Master of Ceremonies who will run your day. This ensures they understand your plans, timings and personal touches perfectly for the smooth running of your day and so you’re familiar with their friendly face during your wedding day.
Arrival Before the Wedding
Arrive, settle in and unwind. Take a moment to breathe, enjoy the surroundings and ease into the excitement of the days ahead. Maybe use the spa facilities. Enjoy a delicious pre-wedding meal in the Thyme Restaurant or enjoy room service for a relaxed early night.
It’s Time! All of the planning and dreaming comes to life. You celebrate your marriage with your nearest and dearest and make memories that you’ll treasure for a life time.
After the Wedding
Depart in wedded bliss, carrying the joy of your celebration with you as you begin your married life together.
Discuss Your Wedding
To discuss your wedding plans please complete the form below. A member of our team will respond to your enquiry as possible, we aim to respond to all enquiries within 24 hours.